This page includes details about registering for the CoV 2018.  Please read the information carefully before clicking on the link at the bottom of the page to go to the registration website.


Step 1: Registration type and personal information

On the first page, you will be asked to choose your registration type:
-Participant Category

-Life member IAVCEI

-Regular member IAVCEI

-Student member IAVCEI

-Non member of IAVCEI

-Student non member of IAVCEI

-Accompanying person

Non academic local participant


Once you enter your membership type, you will be taken to a page where you will fill in your personal information.  If you are an IAVCEI member, you will be asked to input your membership number.  Don’t know if you are a member, or don’t know your membership number?  You can find that information at under “Membership” > “IAVCEI Members Lists.”

If you are not an IAVCEI member, now is the perfect time to join!  The membership interface is accessible from

If you are a student, you will be asked to enter the name and email address of your advisor or department chair.

On the next page, you will also be asked if you would like to serve as a mentor or mentee at the Sunday evening icebreaker.  Click on “more information” to learn more about this opportunity.

Please note: After 16 June 18, registration fees will increase by € 50. We strongly encourage early registration.

Step 4: Payment

Enter your credit card information to pay for the registration and any workshops, field trips, and guest registration.  You will have the option to print a receipt, and will also receive proof Please note: After June 16 2018 , registration fees will increase by € 50. We strongly encourage early registration.



If you must cancel your registration for the meeting and/or any workshops or field trips, the following policies will apply.

Registration fee cancellation:
– Before June 16 2018: Complete refund minus a € 50 processing fee.
– Between June 16 and July 1: 50% of registration fee will be refunded.
– After July 1: Registration fee is nonrefundable.

Workshop cancellation:
– Before June 16: Complete refund minus a €50 processing fee (no refund if registration fee less than $50).
– After June 16: No refunds.

Pre/Post-meeting field trip cancellation:
– Before June 1: 80% of field trip cost will be refunded.
– After June 1: No refunds unless your space is taken by someone on a waiting list, in which case 80% of field trip cost will be refunded.

Fulfillment policy:
The credit cards are charged immediately upon completion of online registration. A follow up confirmation email will be sent with a link to the registration invoice/receipt. The “product” is the event itself which does not occur until August 14, 2018.

Help/Technical Support
If you have a question about the registration site or experience technical issues, please contact

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